Present:
S Johnson (Chairman), K Mansbridge (Vice Chairman), K Tubb, S Creed-Castle,
P Watt and C Everidge.
Apologies for Absence:
None.
Declarations of Interest: None.
Resolution to Approve the Minutes of the Finance Committee Meeting held
on 16th October 2007:
The minutes were agreed as acceptable, proposed
by Cllr Tubb, seconded by Cllr Mansbridge, all agreed.
Actions Following
the Last Meeting:
The clerk reported that the previous clerk had contacted
Sheila Chambers, the Morcombelake Homewatch co-ordinator, to establish
if she covers the Stanton St Gabriel area but to date no reply has
been received. The clerk informed Credit Union that a donation would
not be paid to them at this time. Clerk also contacted other clerks
within the area to establish if they had received similar requests
but to date no replies received.
Resolution to Discuss Parish Council
Accounts for Year Ending 31st March 2008:
Cllr Johnson read through
the accounts and assets for the parish council. The assets were discussed
in detail and a query was raised as to whether or not the figures
should show some depreciation from year to year. It was agreed that the
clerk contact Simon Christopher, the internal auditor, to establish how
the asset values are reached and if depreciation is applicable then how
is this calculated.
Cllr Johnson reported that the end of year balance
of £10,657.33 was a large sum as two large payments are yet to be made
from the 2007/2008 budget, that being the donation towards the Wootton
Fitzpaine War memorial Clock works and the donation towards the Whitchurch
Canonicorum Well House, totalling £6000. This figure has been carried
over and will hopefully be paid within the 2008/2009 financial year.
A query was raised as to whether or not the weekly inspections of the
Whitchurch Canonicorum Playground were being carried out and the safety
book signed. It was agreed that the clerk contact Dale Wright, the
caretaker for the Whitchurch Canonicorum Village Hall to check that
the book is signed and up to date. Action: Clerk
Resolution to Discuss
Allowances for Town and Parish Councillors:
Cllr Johnson told the
parish council that she did not feel it appropriate to claim expenses
or allowances for her time and work with the parish council. It was discussed
and agreed that Char Valley Parish Councillors would not be making a
charge for expenses or allowances at this time. This was proposed by
Cllr Mansbridge, seconded by Cllr Watt, all agreed.
Life Education Dorset
Grant Request:
The work of Life Education Dorset was discussed and
it was agreed that their services would be of value to local schools
and young parishioners. It was agreed that a donation of £50.00 would
be made, proposed by Cllr Creed-Castle, seconded by Cllr Everidge,
all agreed.
Citizens Advice Bureau Grant Request:
The Parish Council
makes a regular yearly donation to this organisation and it was agreed
that a donation of £50.00 would be made, proposed by Cllr Tubb, seconded
by Cllr Watt, all agreed.
Age Concern Monthly Donation Request:
This
was discussed and agreed that it is something that is more suitable
for individuals to donate to rather than an organisation or group.
It was unanimously agreed that the Parish Council would not give
a donation.
Any Other Late Business:
Cllr Johnson reported that there
were no updates on the Whitchurch Canonicorum Well House repairs
and that the Wootton Fitzpaine War Memorial Clock works are still ongoing.
Close of Meeting: 8.20pm. |