Whitchurch Canonicorum, Wootton Fitzpaine and Stanton St. Gabriel Parishes

Present:
S Johnson (Chairman), K Mansbridge (Vice Chairman), C Bailey, K Tubb, S Creed-Castle, V Diment, P Ray, P Watt, C Parr, C Sage, D Snook, C Everidge, M Robinson, D Newman and PC Forshaw.

1768 Apologies:
G Brierley.

1769 Meeting Suspended for Public Discussion:
The meeting was suspended for public discussion but nothing discussed.

1770 Declarations of Interest:
The meeting was re-opened. Cllr Johnson declared an interest on Wakelys Farm, Whitchurch Canonicorum planning application and Whitchurch Canonicorum Village Hall. Cllr Sage declared an interest on Dodpen Farm planning application.

1771 Resolution to Approve the Parish Council Minutes Held on the 16th July 2007:
The minutes were agreed as acceptable, proposed by Cllr Bailey, seconded by Cllr Mansbridge, all agreed and signed.

1772 Actions Following the Last Meeting:
The Clerk reported that she had written to various authorities regarding the gypsies at Hawkchurch, wrote to Dorset County Council regarding Langdon Woods entrance, bus stop at Frodshams and highways problems. Cllr Johnson reported that a crime prevention talk had taken place and a report will come up later on the agenda and that a Homewatch meeting has been arranged.

1773 Planning Applicants Presentation:
None.

1774 Planning:
Applications to Consider:
Filcombe Farm, Morcombelake - Cllr Everidge and Cllr Watt looked at this adjoining application to change of use from dwelling to business. Cllr Watt could see no problems and Cllr Everidge commented that it was a shame that a 'chilling out' area would be lost.

Griddleshay Farm, Whitchurch Canonicorum - Cllr Bailey, Cllr Diment and Cllr Ray looked at this application to change agricultural land to residential to erect a double garage. They were very concerned over this application and it was agreed to recommend refusal, Cllr Everidge abstained, as this is a greenfield site, its outside the house curtilage, over development on what was a bungalow site and there have been many planning applications on this site.

Cross Cottage, Whitchurch Canonicorum - Cllr Bailey, Cllr Diment and Cllr Ray looked at this application to demolish conservatory and erect a single storey extension and replace windows. They could see no problems, Cllr Mansbridge recommended approval, seconded by Cllr Parr, all agreed.

Dodpen Stables, Fishpond - This application is to convert a store into a dwelling. It was agreed to recommend approval on the conditions that the business on site proves financial viability and that the caravan is removed on completion. Cllr Mansbridge and Cllr Sage abstained.

Applications to Note:
Wakelys Farm, Whitchurch Canonicorum - Cllr Diment and Cllr Parr looked at this application to convert two barns into two holiday lets. Refusal was recommended on the grounds that one barn needed to be totally demolished, more vehicles in the area, neighbour has concerns and it goes against planning policy.

Tamaris, Whitchurch Canonicorum - Cllr Bailey, Cllr Mansbridge and Cllr Tubb looked at this application to erect extensions and carry out alterations. They could see no problems and recommended approval.

Certificate of Lawfulness to Consider:
Mobile Home, The Bungalow, Champernhayes Farm, Wootton Fitzpaine - This application is for existing use of mobile home for residential purposes. After a long discussion it was proposed by Cllr Bailey and seconded by Cllr Diment to recommend approval subject to a temporary 3 or 5 year licence, no permanent structure/dwelling to be erected on site, tied to the two people living in it at the moment and that the caravan on site is removed. Cllr Mansbridge and Cllr Sage declared an interest, 1 agreed, 7 abstained.

Approvals to Note:
Land at Prime Copse, Whitchurch Canonicorum, Belvedere, Whitchurch Canonicorum, Berehayes Farm Cottages, Whitchurch Canonicorum and Trumps in Cottage, Whitchurch Canonicorum. Withdrawal to Note: Berehayes Farm Cottages, Whitchurch Canonicorum.

1775 Reports:
Cllr Robinson reported that an action group has been formed in Hawkchurch regarding the gypsy site, MP's are involved and the reduced planning application is ongoing. Finally he reported that the planning application at Highcliffe Cottage Fishpond is still ongoing and that he has asked that site visits are made and that it goes to the Area West Committee planning meeting.

The Clerk reported on behalf of Cllr Brierley. He reported that there was no progress on the SID's and asked that the Parish Council write to Dorset County Council asking him for a site meeting with a Councillor to discuss areas to place the SID. It was agreed that the Clerk write to Dorset County Council and asking them to liaise with Cllr Tubb.

Cllr Creed-Castle reported that she is liaising with Wootton Fitzpaine and Morcombelake to use some of their material for the ancient monuments/local area exhibition next year. She thinks that she will start off from fresh with the Whitchurch Canonicorum area.

PC Forshaw reported that the spate of crimes in the area has petered off a little but scrap metal and lead was still being taken. He reported that the NFU are going to soon circulate literature on safe farms to help the local farmers. PC Forshaw said that he will soon be carrying out a random survey on crime prevention.

Cllr Watt reported that work and fundraising are continuing at the James Hargreaves Community Hall with around £600 being taken at the local Fetes recently. A lottery grant has been turned down so the extension is on hold but fundraising is needed for the roof repairs which is urgently needed. Cllr Snook reported that she will be attending a DAPTC meeting which is to be held on Thursday 13th September 2007 at Bridport Town Council.

Cllr Diment read out a letter from the Highways Agency regarding the bus stop outside Frodshams in Morcombelake and it states that it is a priority for a flag and pole. He also reported that there could be a new bus service for the Marshwood Vale but it is in the early stages of planning and he will report more next month.

Mr Newman reported that he has walked the footpaths today and money needs to be spent on them to get them to a reasonable standard, he will telephone Dorset County Council. He also reported that the footpaths from Charmouth through Catherston Leweston to our area are bad and that there seems to be no footpath liaise officer, it was agreed that the Clerk write to Dorset County Council enquiring if there is an officer in the area.

Cllr Johnson reported that the affordable housing is at a standstill, still waiting for the church to put the land on the open market for sale, Cllr Ray thought that was worrying as anyone could purchase it and it could be lost for affordable housing. Action: Clerk

1776 Report on Code of Conduct Meeting:
Cllr Johnson reported that she along with Cllr Creed-Castle had attended a meeting on the new Code of Conduct. The meeting went through the booklet which has been given to all Councillors and it clarified situations.

1777 Report on Crime Prevention Meeting/Presentation:
Cllr Johnson reported that a meeting was held on the 15th August 2007 which included Police and around 30 members of the public. On show was a device which is placed on diesel tanks and any other special items which when removed/tampered with raised an alarm. A device called a trembler was also shown which could be placed in bags of feed etc and when removed would send an alarm to mobile phones. It was suggested that the Parish Council could buy this device and place on hotspots in the area. It was agreed to discuss this at a Finance meeting.

1778 West Dorset District Council Request for Information on Flooding Areas Within the Area:
The Clerk reported that West Dorset District Council have asked for information on areas which flood within the parish. Councillors gave certain areas prone to flooding and the Clerk will pass this information onto West Dorset District Council in a letter. Action: Clerk

1779 Resolution to Reply to West Dorset District Council Regarding Tree Work at The Limes, Wootton Fitzpaine:
Cllr Snook reported that this work is needed to allow light into The Limes garden and means trimming five lime trees to a height of fifteen feet. It was unanimously agreed to recommend approval.

1780 Reports:
Cllr Mansbridge reported overgrown hedges which need to be reported to Dorset County Council. Above Bowshot Farm at Monkton Wyld and Knapp Cottages at Wootton Fitzpaine. He also reported that stones are being washed out of Briggs Farm, Wootton Fitzpaine and onto the road. Finally he reported that water is coming down the road from Champernhayes holiday cottages at Wootton Fitzpaine and is running green very fast when holiday cottages full up, could this be reported too.

Cllr Watt asked when the SID is coming to Morcomblake. It was agreed that the Clerk write to Connect asking the question.

Cllr Sage reported that there could be a planning application coming in for Higher Pound Farm, Monkton Wyld. New access work is being carried out, on a bend, and a track being constructed but the Enforcement Officer has been on site and work has stopped.

Cllr Everidge reported that the hedge at Ship Knapp Morcombelake has been cut back but the sign has not been moved. She also reported that the entrance to Muddyford Lane is been looked at for improvement work.

Cllr Johnson reported that the Whitchurch Canonicorum sign coming in from Ryall is still overgrown.

1781 Finance:
Clerks Report/General Financial Matters:
The Clerk reported that the 31st March 2007 year end accounts have been completed but there is a concern over insurance of the Council which will be discussed at the October 2007 meeting.

Resolution for Payment Approvals:
Clerks Salary for September, £343.94 - James Hargreaves Community Hall, £10.00 - Creeds The Printers, £55.00 - CPRE, £27.00 - Society of Local Council Clerks, £85.00 - Logomotion, £550.00. Proposed by Cllr Bailey, seconded by Cllr Parr, all agreed.

Resolution to Ratify Cheques Paid During August 2007:
Mr Douglas, £550.00 and Newsquest, £72.85. Unanimously agreed.

Resolution to Agree to Order Salt Bins:
It was agreed that the Clerk order four salt bins for distribution around the area, proposed by Cllr Sage, seconded by Cllr Snook, all agreed.

Report on Maintenance at Whitchurch Canonicorum:
The Clerk reported that Mr Wright has placed slabs at the entrance to the playground which has helped during wet weather. She also reported that the benches in the playground need treating. It was agreed that the Clerk contact Mr Wright to see if he would perhaps treat the benches.

Report on Repairs to Wootton Fitzpaine War Memorial:
Cllr Snook reported that another quote has been received for the work to the War Memorial Clock which the Parish Council have financial responsibility for. It was agreed to put these figures to the next Finance Committee and to look into grants to help with the costs.

Request for a Donation to First Dorset Credit Union Ltd:
The Clerk reported that this organisation has requested a donation for their work. It was agreed to put this to the next Finance Committee.

Resolution to Arrange a Date for a Finance Meeting:
It was agreed to meet on Tuesday 16th October 2007 at 7.30pm in the Wootton Fitzpaine Village Hall. Action: Clerk

1782 Correspondence:
West Dorset District Council, Core Strategy Issues - Whitchurch Canonicorum Village Hall, Thank you for Payments - Dorset County Council, Change of Address - James Hargreaves Community Hall, Newsletter - Ironman Event, Details of Road Closures - SWH BBIS, Highway Matters - West Dorset District Council, Community Champions Details - West Dorset District Council, Allowances for Councillors - West Dorset District Council, Registration of Interests Documents - West Dorset District Council, Corporate Performance - DAPTC, Circular - West Dorset District Council, Belevedre, Whitchurch Canonicorum to Apple Tree Cottage - South West Regional Assembly, Gypsy Sites - West Dorset District Council, Tree Work Approval - St Wite House, Whitchurch Canonicorum - CPRE, Newsletter - West Dorset District Council, Planning Enforcement Document - Dorset County Council, Structural Maintenance Schemes - Bridport Local Area Partnership, Newsletter and Agenda - Newsquest, Information on Playground Maintenance - Highways Agency, Bus Stop Outside Frodshams, Morcombelake - Charles Street Project, Details on Scheme - West Dorset District Council, Housing Meeting - West Dorset District Council, Clean Neighbourhood Act - West Dorset District Council, Refuse Collection Arrangements - Dorset County Council, Muddyford Lane Junction.

1783 Items for the Next Agenda:
Nothing at present.

1784 Date of Next Meeting:
Monday 8th October 2007 at 7.30pm in the Wootton Fitzpaine Village Hall.

1785 Close of Meeting: 9.40pm.