Whitchurch Canonicorum, Wootton Fitzpaine and Stanton St. Gabriel Parishes

Present:
S Johnson (Chairman), K Mansbridge (Vice Chairman), K Tubb, S Creed-Castle, P Ray, P Watt, C Parr, D Snook, C Sage, C Everidge, J Sandford, C Bailey, P C Forshaw, D Newman, V Diment & 2 members of the public.

2073 Apologies:
G Brierley, D Newson & M Robinson.

2074 Meeting Suspended for Public Discussion Period:
Mrs Chambers asked when the VAS for Morcombelake was going to be installed. It was agreed that the Clerk email Mr Bridle and ask for an update. Mr Diment reported that in the Morcombelake area sewage is coming out of the banks and that its a problem for the Environment Agency rather than a Wessex Water issue. He also reported that an item to consider for the Char Chat is the subject/problem of post and the naming of properties and letter boxes. Mr Chambers spoke regarding the Artwave illuminated sign at the old Ship Inn and said that he was unaware of the application and that the Parish Council had given their approval. Mrs Creed-Castle asked PC Forshaw why again when there is an accident on the A35 that traffic is diverted through the Vale. PC Forshaw reported that is was a Highways Agency/Connect matter and not the local Police. It was agreed that the Clerk write to Connect asking for their procedures on rerouting of traffic following an accident. Action: Clerk

2075 Declarations of Interest:
The meeting was re-opened. Cllr Ray declared an interest on Hinkhams, Whitchurch Canonicorum planning application.

2076 Resolution to Approve the Parish Council Minutes Held on the 9th March 2009:
Item 2060 should read VAS rather than SID and J Sandford added to the Present item. The minutes were then agreed as acceptable, proposed by Cllr Sandford, seconded by Cllr Parr, all agreed.

2077 Actions Following Last Meeting:
The Clerk reported that an email has been sent to Dorset County Council regarding highway matters and to Wessex Water regarding the sewage scheme. She also reported that an affordable housing advert has been placed in the church magazine.

2078 Planning Applicants Presentation: None.

2079 Planning: Applications to Consider:
Prime Copse, Marshwood: Cllr Bailey reported that this adjoining parish application is to erect a replacement dwelling. She could see no objections and recommended approval. Proposed by Cllr Snook, seconded by Cllr Ray, all agreed.

Hinkhams, Whitchurch Canonicorum: Cllr Bailey reported on this application to erect a garden room. Concerns were raised on septic/water disposal and neighbours concerns were that it should be sited as the plan. Proposed by Cllr Sage, no objections recommend approval, seconded by Cllr Mansbridge, all agreed.

Jasmine, Morcombelake: Cllr Everidge looked at this application. She reported that the previous application had been refused and she could not find out why. She could see no objections with this application and recommended approval. Proposed by Cllr Watt, seconded by Cllr Sage, all agreed.

Applications to Note:
Paddocks Farm, Broadoak: Cllr Bailey looked at this application to erect a stable block. Concerns were raised over the narrow stable doors and narrow apron, doors not split into a stable door and septic tank near a pond.

West Bullen, Morcombelake: Cllr Parr looked at this application to erect a first floor extension. Concerns were raised over the narrow lanes for a 5 bedroomed property and lack sewerage disposal.

Blackmore Farm, Whitchurch Canonicorum: Cllr Bailey looked at this application to erect an extension. No objections, approval recommended.

Hinkhams, Whitchurch Canonicorum: Cllr Bailey looked at this application to change of use from agricultural land to residential cartilage and new garage. No objections, approval recommended.

Artwave, Morcombelake: Cllr Parr looked at this application to erect illuminated and non illuminated signs. No objections and approval recommended.

Approvals to Note:
Westfield, Whitchurch Canonicorum.

2080 Reports:
Mr Newman reported that the footpath from Charmouth to Whitchurch Canonicorum is in a bad state of repair and is in contact with Dorchester with regards to repairs.

Mr Diment reported on the latest situation with regards to the bus stop at Frodsham Garage. He has spoken to Michelle Boon at Dorchester, Highways Agency and Mark Williams. The Highways Agency have said there are safety issues with regards to the fog and that the bus stop is a medium category to be carried out.

Cllr Snook reported that she had attended the BLAP AGM and the main talk was on Transition Towns. She also reported that there are now 80 community groups belonging to BLAP.

Cllr Tubb reported that work is continuing on the Whitchurch Canonicorum Village Hall cottage. Wood panelling along the bottom of the walls of the village hall has been proposed. The St Georges Day lunch is coming up and booking advisable. Finally he reported that the playground fencing needs to be raised due to dogs jumping over the fence and frightening children using the area. It was also reported that bad language is also used in the area. It was agreed that Cllr Tubb look into the matter of extra fencing.

Cllr Snook reported that the Wootton Fitzpaine Village Hall AGM will take place this week. It is reported that the present Chair is standing down so it is hoped a new one will be found. Cllr Watt reported that the lean to/shed has been put up at the James Hargreaves Community Hall and there are steps leading up to it. Fundraising is ongoing.

Cllr Watt reported that it is not illegal to park in bus stops/laybys at the moment. Bus companies are to upgrade the bus stops with lines and then it will be illegal and no parking.

Cllr Bailey reported problems with walkers again and Oselhaye Bridge being closed. Cllr Everidge reported that she had heard that a spur was being taken off the gas and towards Charmouth.

Cllr Ray reported a small but deep pothole which would be a collapsed pipe just before Griddlesay Farm, Whtichurch Canonicorum.

Cllr Parr reported that there are no Parish Council meeting dates in the church magazine. The Clerk reported that she has already sent them to the Editor. Action: Cllr Tubb & Clerk

PC Forshaw reported that a PACT meeting had taken place and matters discussed were, speeding, flooding and thefts of fuel. He reported that speeding was being checked in areas highlighted where there are problems, bin stickers put on recycling bins, flooding at Stockham Bridge discussed, no reports of thefts in the last six months and fly tipping of fridges regularly in an area. He reported that crime figures will be available on the web site, the percentages will look bad but look at the reports and those figures are what to look at. He also reported that £2,700 of Stop That Thief money will be donated to those in rural areas most affected by crime. Finally he reported that a crime seminar will take place in June 2009.

2081 Discuss Bermuda Twinning Association:
Cllr Everidge gave all Councillors a draft summary of events for the day. She reported that help has been offered and now waiting for a response. Cllr Johnson reported that she has been invited to the celebrations and if anyone else would like to go please let her know.

2082 Update on Affordable Housing for Whitchurch Canonicorum:
Cllr Johnson reported that an advert has been placed in the church magazine asking if anyone is interested on going on the list. She also reported that various meetings had taken place and that other sites are being looked at. Cascade still have not put any plans in as yet.

2083 Update on Morcombelake Bus Shelter:
The Clerk reported that she has received no further correspondence on this matter.

2084 Update on Sewerage System in the Char Valley area:
Cllr Johnson read out an email from Wessex Water reporting that due to the low number of houses showing interest, the scheme would fail a viability assessment and to review the situation in 5 years time.

2085 Finance: Clerks Report/General Matters:
The Clerk reported that she has balanced the accounts and they are ready for the Finance Meeting and Internal Audit and she has also sent off the VAT return. Resolution for Payment Approvals: Clerks Salary for April 2009, £397.75 – Wootton Fitzpaine Village Hall, Hall Hire, £16.00 – DAPTC, Subscription, £322.17. Proposed by Cllr Sage, seconded by Cllr Tubb, all agreed. 2086 Correspondence: Dorset County Council, Overgrown Hedges/Trees – CPRE, Newsletter – David Brooks, Update on Well House, Whitchurch Canonicorum – Dorset County Council, Mobile Library Times – H & I Kelly, Tree Specialists – Rural Services, Weekly Newsletter – DAPTC, Circulars – West Dorset District Council, Acknowledgement of Planning Enquiry, Cardsmill Farm, Whitchurch Canonicorum – BLAP, Sustainable Communities Act – Connecting Dorset, Return Sheet – Mrs Harvey, Comments on Charmouth Tunnel Application – James Hargreaves Community Hall, Newsletter – Dorset Countryside, Dorset Beach Clean – West Dorset District Council, Planning Obligations Guidelines – Information Commissioners Office, CD Rom – Jurassic Coast, Consultation Document – Lyme Regis Twining Association, Anniversary Events Details – West Dorset District Council, West Dorset Design and Sustainable Development Guidelines.

2087 Items for Next Agenda:
Resolution to Approve Trustees for Wootton Fitzpaine Playing Field. Fencing For Whitchurch Canonicorum Playground. Affordable Housing for Whitchurch Canonicorum. Bermuda Twinning Association. Wootton Fitzpaine Parish Meeting Report. Marshwood Vale Accident/ Diversion Matters.

2088 Any Other Business: None.

2089 Date of Next Meeting:
Annual General Meeting on the 11th May 2009 in the Whitchurch Canonicorum Village Hall.

2090 Close of Meeting: 9.35pm.